Junior Accountant

Job Summary

The Junior Accountant supports the Finance and Accounting Department in maintaining accurate financial records, processing routine accounting transactions, and ensuring compliance with company policies, ISO 9001:2015 standards, and ERPNext financial workflows. The role is primarily responsible for day-to-day accounting support, documentation, and basic financial reporting.

Key Responsibilities

A. Accounting & Financial Operations

1. Record daily financial transactions including sales, purchases, expenses, and journal entries in ERPNext.
2. Assist in Accounts Payable (AP) and Accounts Receivable (AR) processing, including invoice matching, billing, and collections monitoring.
3. Prepare and post journal vouchers under supervision.
4. Support bank and cash reconciliation on a regular basis.
5. Maintain and update the general ledger with accuracy and timeliness.

B. Reporting & Documentation

1. Assist in the preparation of monthly, quarterly, and annual financial reports.
2. Ensure proper filing and documentation of accounting records in compliance with internal controls and ISO requirements.
3. Support audit preparation by providing requested schedules, reports, and supporting documents.

C. Compliance & Controls

1. Follow company accounting policies, internal controls, and approval workflows.
2. Ensure compliance with BIR, statutory, and regulatory requirements by supporting data preparation and documentation.
3. Assist in monitoring budget utilization and expense controls.

D. ERPNext & Process Support

1. Encode and validate financial transactions in ERPNext (GL, AP, AR, Cost Centers, Projects).
2. Support data clean-up, reconciliation, and closing activities during month-end and year-end.
3. Coordinate with other departments to resolve discrepancies related to financial transactions.

E. Administrative & Team Support

1. Assist senior finance staff in ad hoc financial analysis and reports.
2. Perform other accounting and finance-related tasks as assigned.

Qualifications

Education

1. Bachelor’s Degree in Accountancy, Accounting Technology, Finance, or related course.

Experience

1. Fresh graduates are welcome to apply.
2. At least 1 year of accounting or bookkeeping experience is an advantage.

Skills & Competencies

1. Basic knowledge of accounting principles and financial reporting.
2. Proficient in MS Excel; experience with ERP systems (ERPNext preferred) is an advantage.
3. Strong attention to detail and accuracy.
4. Good organizational and documentation skills.
5. Ability to work with deadlines and handle confidential information.
6. Willingness to learn and adapt to process-driven environments.

Key Performance Indicators (KPIs)

1. Accuracy and timeliness of transaction postings.
2. On-time completion of reconciliations and assigned reports.
3. Compliance with accounting procedures and internal controls.
4. Quality and completeness of documentation.

Authority & Accountability

1. Authorized to prepare and encode accounting transactions subject to review and approval.
2. Accountable for accuracy of data entered and completeness of supporting documents.

Working Relationships

1. Internal: Finance Team, Purchasing, Sales, Operations, HR
2. External: Banks, suppliers, auditors (as required and under supervision)

Deputization & Business Continuity

1. Shall be trained to support basic accounting functions of other finance roles during absences to ensure continuity of operations.